Enterprise Content Management
Organise your documents. Find information more easily. Keep review and approval moving with controlled access and a clear record of changes.
A more organised information environment
Enterprise Content Management connects the way documents are captured, stored, found and used. Dokmee ECM brings those activities into a central environment with document organisation, version control and configured workflows.
Use it to support information-heavy tasks such as accounts documentation, employee records and business approvals. Your folder structure, index fields, permissions and workflow rules should reflect the responsibilities and processes within your organisation.
Review files and document controls in the supplier’s interface example. Available tools depend on the version and configuration.
Give your team practical tools for organisation, retrieval, review and control throughout the document lifecycle.
Keep business documents in a central repository with folders and index fields that reflect how your team works.
Locate records through index values and searchable document content rather than remembering where a file was saved.
Keep track of revisions as documents are edited, reviewed and updated. Check-in/check-out helps manage editing without losing the document’s history.
Design review and approval routes around your business process, including work that involves more than one reviewer.
Control access at the repository, folder and file level so information is available to the people authorised to use it.
Keep an audit history of system and file activity to support internal review of how business information is handled.
Review supported files in the viewer and keep annotations with the business record instead of creating disconnected copies.
Let authorised colleagues view and work with documents while retaining revision and access controls.
Inside Dokmee ECM
Explore the supplier’s interface examples for file organisation, finding information and reviewing activity. Select any image for a closer look.
Official Dokmee interface example showing a structured document library. Folders and record information support the way your team organises files.
Official Dokmee search interface example. Use document information and configured search fields to locate records within your access permissions.
Official Dokmee activity interface example. Activity records help authorised teams review how business information is handled.
Interface appearance and available controls vary with the software version and selected configuration.
Workflow explained
Bring documents into the library and assign meaningful index information.
Store records in folders and use search to find the information you need.
Send the document to the reviewers defined in your workflow.
Authorised people make a decision or request further changes.
Keep the document, revisions and activity history available to permitted users.
Orion’s explanatory process diagram—not a software screenshot. Routing, approvals and retention rules are configured for your organisation.
Document workflow automation
Replace disconnected handovers with a workflow that identifies the next step and the people responsible for it. Configured rules route documents, notify reviewers and record progress.
Keep decisions with authorised reviewers. A document can move forward after approval or be returned for further attention, depending on the rules agreed for your process.
Supplier workflow visual illustrating document approval routing. Routes are configured around your organisation’s responsibilities and review steps.
Organise invoices and supporting records, then route documents for review. Connect this with your wider accounts process where the required integration is agreed.
Keep personnel documents together with access limited to the appropriate team. Apply document-control and review processes to sensitive employee records.
Track revisions and approvals for agreements and operational documents, keeping the relevant record and its history available to authorised users.
Capturing information and managing its ongoing use are related but different tasks. Capture tools prepare scanned documents and their index information; Dokmee ECM provides the repository, retrieval and document workflows that follow.
Depending on the selected capture configuration, workflows can import scanned images, recognise typed text or barcode values, review image quality and attach index information before export to a repository.
Organise documents with meaningful index fields, make records available through search and apply permissions and review processes as information is used across the business.
Advanced extraction, handwriting recognition, multi-station capture and other capture capabilities may require a separate module or licence. Orion will confirm the tools, compatibility and scope for your project.
Start with the records you need to manage, the people who use them and the decisions they support. Orion can discuss your document volumes, existing systems and implementation requirements.
Identify document types, folder structures, index fields and the records to migrate or capture.
Set access responsibilities, version handling, review routes and document-retention requirements.
Review software versions, licensing, infrastructure and any required connections to existing systems before deployment.
Cloud or on-premises deployment, mobile access, identity connections, electronic signatures and integrations are subject to the selected version, modules and agreed service scope. Document controls support your policies; they do not replace legal or compliance advice.
Your Partner in the Office
Talk to Orion about document organisation, retrieval and approval workflows with Dokmee ECM.
