From paper to usable information
Capture, prepare, name and route business documents with a compatible Epson scanner or multifunction device. Build repeatable scanning jobs around the records your team handles every day.
Document Capture Pro connects scanning with the preparation and delivery of electronic records, so capture is more than creating another file on a desktop.
Use saved jobs to capture regular paperwork, separate batches into records, apply naming rules and send files to a defined destination. The desktop client supports review and editing before you save or share the output.
Choose a dedicated scanner for individual originals or large batches, or a compatible multifunction device for a shared office workflow. The capture software, connection and device need to be specified together.
Document Capture Pro prepares and routes information. It is not a complete enterprise content repository, an invoice approval system or the same product as Epson Print Admin and Epson Connect.
Explore Epson business scannersBring scanning and post-scan preparation into one working process. Select the right job, check the captured pages and use agreed output settings to deliver a record your colleagues can work with.
Combine capture settings, image preparation, document identification and delivery. Functions vary by device, edition and software version.
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Save the settings for a recurring task so staff do not have to rebuild the scan process for each batch.
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Review and improve captured pages before sending them onward. Document imaging helps make records clearer for people and OCR processing.
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Split a stack of originals into separate records rather than manually saving every document after scanning.
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Give files and folders meaningful identifiers using recognised information, making the output easier to file and retrieve.
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Convert scanned text into searchable information rather than keeping every page as an image that must be read individually.
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Select a file format suited to the receiving team or system, not just the scanner’s default output.
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Send a captured record to its next working location instead of leaving it in a disconnected local folder.
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Prepare documents for onward filing, review and use within an agreed document-management process.
Choose a saved job and scan the documents using a compatible feeder or flatbed. Match resolution, colour and paper handling to the records involved.
Review captured pages and apply supported imaging, separation, naming and OCR settings. Check that the right pages belong together before continuing.
Save in the required format and route the record to a configured destination. Check the receiving location so the next team can retrieve it.
Illustrative workflow — configured around your devices and business process.
Capture the originals using the agreed job and device settings.
Separate records and apply supported barcode or OCR-based naming rules.
Review images, extracted values and destination permissions.
Save and send the electronic record into the agreed business process.
Desktop capture and centrally managed scanning are different deployment approaches. Select the edition around users, devices, access requirements and the functions you need.
Windows desktop capture
A client application for individual scan, save and send tasks, with reusable profiles, post-scan editing and supported document processing. Confirm the current version for your scanner and operating system.
Mac desktop capture
The related Mac capture application supports document imaging, saving and routing on eligible devices. It is not the Windows application, and feature parity—particularly OCR and device-panel jobs—must be checked.
Shared-device capture
Centralise supported push-scan jobs for shared equipment without installing the capture client on each user’s workstation. Manage device-panel functions and job profiles around departments and destinations.
Centrally controlled access
Adds supported user management, logins and scanning access controls to the server approach. LDAP, ID-card and PIN administration and tap-and-go scanning require compatible hardware and an agreed identity configuration.
Define scanning jobs and destinations for shared equipment rather than maintaining a separate client for every employee. Add identity and access controls when the selected authentication edition and devices support them.
Optional functionality
Standard supported OCR workflows can create searchable PDFs. Optional Enhanced OCR adds conversion to editable Word, Excel and PowerPoint formats in eligible configurations, reducing the need to retype information.
Confirm the required option or licence. Complex tables, handwriting, image quality and original layouts can affect recognition and formatting; review extracted text and figures before using them.
Route records to configured folders, email or FTP destinations, and use supported SharePoint, WebDAV or cloud connections where available. Some historical connectors may no longer be supported in current versions.
A named destination is not an activated integration. Accounts, permissions, network access, connector versions and any separate service subscriptions must be agreed and tested. SDK or plug-in work is a separate implementation consideration.
Capture invoices and supporting records, separate the batch and route files to an agreed finance location. Matching, approvals and payment remain part of the wider accounts process.
Apply consistent names to scanned forms and agreements, then send them to a controlled destination for authorised filing and review. Access and retention are governed by the receiving system.
Offer supported device-panel jobs for regular tasks. Choose server-based administration when shared equipment and central job management suit your team.
Define how prepared documents will reach a repository or workflow. DocuKit and Dokmee ECM cover subsequent information-management tasks, but a direct connection must be supported and specified—not assumed.
Watch Epson’s published tutorials for the desktop application. Examples show the supplier’s demonstration environment; current menus and available functions may differ.
Follow the scan setup and capture process in Epson’s demonstration.
Video loads only when selected. No automatic playback.
See how OCR can make text within a scanned document searchable.
Video loads only when selected. No automatic playback.
Learn how saved jobs combine repeatable scanning and output settings.
Video loads only when selected. No automatic playback.
Review the destination setup process before configuring your own accounts.
Video loads only when selected. No automatic playback.
Confirm your document types, volumes and receiving systems before choosing the capture configuration.
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Confirm the exact scanner or multifunction model, its connection and currently supported software. Print-only devices cannot provide document scanning.
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Define profiles, file formats, separation methods, naming, OCR, permissions and the people responsible for checking output.
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Confirm operating-system and server requirements, licences, accounts and connectors. Test representative documents before routine use.
Software support changes over time. The Australian compatibility list includes selected WorkForce scanners and multifunction ranges, but inclusion of one model does not establish support for every device in its family. Confirm current hardware, firmware, OCR and edition requirements with Orion.
Your Partner in the Office
Talk to Orion about compatible devices, document workflows and the right Epson Document Capture Pro configuration for your organisation.
